Youth Center Assistant (Office Automation)

Job summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide clerical support to the Youth Ceneter to include School Age Programs, Teren, Membership, and Sports Porgrams, as well as assisting the directed activities by providing childeren with safe, healthy and devlopmentally appropriate care.

Major duties

Prepares a wide variety of recurring correspondence, internal reports, flyers, monthly calendars, and other documents from information obtained from the staff. Monitors and manages the reception area. Monitors from work station through closed-circuit surveillance camera all activities of children and staff while in classrooms and center. Performs other clerical and administrative work in support of the offic/organization. Uses varied functions of multiple office automation software to create, format, modify, edit and print a variety of letters and other textual documents. Assists in the School Age, Teens, Membership Sports Programs during periods of staff shortage and staff breaks.

Qualification

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience equivalent to the GS-04 grade level in the Federal service or equivalent in other pay system which includes knowledge of the child development center programs and operations; Knowledge of various office automation software processing procedures and function keys to produce a wide range of documents; Knowledge of basic arithmetic principles to make routine calculations; Knowledge of standard office equipment and office automation systems to perform a substantial range of office automation support; Knowledge of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare material correctly; Knowledge of a body of rules, procedures, or operations applicable to clerical assignments, such as preparing various routine correspondence/reports, maintaining files/records, and reviewing and processing mail. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of rules, procedures, or operations applied to secretarial and clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, and making and preparing travel arrangements. Knowledge of Youth Center programs and procedures to screen telephone calls and visitors and prepare and review correspondence. Ability to learn funds handling techniques and procedures, use cash registers, adding machines, and other office equipment. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Knowledge of various word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, form letters, and publicity flyers. Skill in typing; a qualified typist is required. Ability to locate, assemble, and compose routine, non-technical information for recurring reports and inquiries. Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines. Incumbent must possess maturity, and judgment and be capable of handling emergency situations common in dealing with Youth Center environment. Must possess or be able to obtain and maintain a valid driver's license to drive to activity locations. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Evaluations

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. BASIS OF RATING: Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable. Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements. Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements. The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job. For additional information on what to include in your resume, click here. APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume. Applicants who disqualify themselves will not be evaluated further.