Job summary

The incumbent serves as an Management Assistant (MA) in Federal Investigative Records Enterprise (FIRE) Automated Federal Leads Center (AFLC) located at Fort Meade, Md or Boyers, PA. The incumbent is responsible for administrative tasks to support a team of employees who conduct and report a variety of electronic record checks and a variety of technical and administrative duties in support of the program.

Major duties

This announcement is open to All U.S. Citizens who reside or are currently employed in the Fort Meade local commuting area, which includes the District of Columbia and Baltimore City; Maryland counties of Anne Arundel, Prince George, Montgomery, Howard, Harford, Charles, Calvert, Carroll, Frederick and Baltimore; Adams County in Pennsylvania; City of Alexandria, VA; Virginia counties of Arlington, Stafford, Prince William, and Fairfax and all cities existing in Maryland, Virginia, and Pennsylvania within the geographic area bounded by the outer boundaries of the combined areas of the aforementioned counties. OR who resides or are currently employed in the Pennsylvania counties of Butler, Clarion, Armstrong, Allegheny, Beaver, Lawrence, Mercer, Crawford, Erie, Venango, and Clarion; Ohio counties of Trumbull, and Mahoning; and all cities existing in Pennsylvania or Ohio within the geographic area bounded by the outer boundaries of the combined areas of the aforementioned counties. As a Management Assistant you will be responsible for the following duties: Maintain records and compile reports for analysis Assist in organizing and coordinating workload for team on a daily basis Monitor and provide admin support to special projects and initiatives Compile materials and assist in the preparation of reports, manuals and publications Perform administrative tasks (e.g., filing, organizing/coordinating meetings and conferences, ordering office supplies, etc.) Use databases or spreadsheet software to prepare a variety of documents for supervisor Arrange meetings, including preparation of required material, coordinating logistics and taking and maintaining meeting notes

Qualification

The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. See: Management and Program Clerical and Assistance Series 0344 for OPM qualification standards, competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement by 12/23/2024 Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position. You must have specialized experience sufficient to demonstrate that you have acquired all the competencies necessary to perform at a level equivalent in difficulty, responsibility, and complexity to the next lower grade (GS/GG-6) in the Federal service and are prepared to take on greater responsibility. Generally, this would include one year or more of such specialized experience. Specialized experience for this position includes: Managing essential administrative activities to ensure smooth, effective, and efficient operations in an office environment. Responding to general inquiries and administrative issues ensuring that a timely and appropriate response is issued. Preparing and analyzing workload management reports to ensure case timeliness. Reviewing documents for timeliness, procedural correctness, completeness and responsiveness to requirements. Specifically you will be evaluated on the following competencies: Writing- Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Applies Technology to Tasks- Selects and understands procedures, machines, or tools that will produce the desired results; identifies or solves problems in machines, computers, or other technologies as they are related to performing tasks. Interpersonal Skills- Considers and responds appropriately to the needs, feelings, and capabilities of others; adjusts approaches to suit different people and situations. Reading- Learns from written material by determining the main idea or essential message. Recognizes correct English grammar, punctuation, and spelling. Technical Competence- Knowledge of how to perform one's job. Refers to specialized knowledge that is acquired through formal training or extensive on-the-job experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Evaluations

Read the job opportunity carefully to make sure you have included all required contact information. Include dates, hours, level of experience and examples for each work experience For each work experience you list, make sure you include: Start and end dates (including the month and year). The number of hours you worked per week. The level and amount of experience-for instance, whether you served as a project manager or a team member helps to illustrate your level of experience. Examples of relevant experiences and accomplishments that prove you can perform the tasks at the level required for the job as stated in the job announcement. Your experience needs to address every required qualification. If your resume does not clearly outline details for each position as noted, you may be deemed "not referred" for this position. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.