Executive Assistant to Vice President – Melbourne FL

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems is seeking an Executive Assistant to VP to join our team of qualified, diverse individuals. The position will be located onsite in Melbourne, FL.

In this role, the selected candidate should be highly motivated, collaborative, and detail orientated and must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.

The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work daily in office with minimal supervision while exercising excellence in professionalism, good judgment, flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.

Key responsibilities include but are not limited to the following:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings, answering phone calls and making proper referrals as well as receiving, referring, or answering mail.
• Owns all calendar scheduling including internal and external coordination, prioritization and de-confliction, maintenance, and rescheduling.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.  Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews.  Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Basic Qualifications:

• Minimum High School Diploma/GED with eight (8) years of additional education and/or experience.
• Experience with organizing/maintaining/de-conflicting schedules, meetings, and travel arrangements.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel, TEAMs, and SharePoint)
• Experience in Concur/ITRIP or similar travel planning tool

Preferred Qualifications:

• Associates degree
• Experience in administrative support to executives of VP and SVP level
• Experience in compiling, reviewing and editing written material for correct spelling and grammar
• Familiarity with Northrop Grumman’s specific systems (SAP, Concur, DSEA, Tableau, Workday, Facilities requests, IBUY, etc.).
• Experience in facilitation of project management (coordination of actions, tracking items by deadlines, etc)
• Ability to obtain a DoD Secret clearance

Primary Level Salary Range: $68,300.00 - $113,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.