Business Analyst – T-45 program Kingsville, TX

Overview

Overview The Business Analyst is responsible to the Site Manager, for all on-site contractual, financial and personnel financial matters.
Responsibilities

Major Job Activities- Job Description

Performs financial planning, analysis and reporting to ensure adequate contract funding and company financial goals are met. These include, but are not limited to -

·       Prepares and submits proposals for over and above contract line items.

·       Requests funding authorization from the ACO to perform Over & Above and Premium work when required.

·       Monitor, evaluate, analyze and control all business financials, code invoices for payment, request and manage charge numbers as needed for the site.   

·       Projects and tracks monthly and annual costs to budget..

·       Serves as a point of contact with government representatives regarding funding and the approval of invoices and incentive payments.

·       Run labor reports in SAP, verify time logged on Maintenance Action Forms (MAFs) as verified in NALCOMIS, initiate labor corrections, and prepare backup documentation for billing documents.

·       Serves as the point of contact on all financial related matters for the site.

·       Provides timely and accurate execution of billing documents.

·       May assist company headquarters with the preparation of monthly Contract Funds Status Report for each contract fiscal year, and notification to the government of current or projected shortfalls or excesses.

·       Reviews incoming and outgoing official contract correspondence for cost impact.

·       Issues goods received reports and approves invoices for payment upon completion.

·       Maintains local petty cash fund and travelers checks in accordance with Company policies and procedures.  Prepare monthly replenishment report.

·       Approves requests for uniform reimbursements, safety glasses and safety boots, travel claims, and purchases of all indirect supplies.

·       Complies with the Program Management Office's reporting requirements.

·       Maintains necessary working relationships with site divisional counterparts.

·       Maintains close liaison with the Site Manager on matters affecting site financial status and personnel.

·       Coordinates telephone/intranet service requests.   Reviews and approves monthly service.

·       Enforces all Company and Government regulations to ensure safety, security and preservation of Government and Company-owned equipment.

·       Become knowledgeable of the billing process and be responsible for the daily and monthly tracking of billable man-hours on the Work Authorization (WAR) Report.

·       Exhibits positive courteous behavior with customers, businesses, and coworkers.

·       Maintains the highest ethical personal and professional standards.

·       Performs other reasonably related incidental duties when directed within the job classification.

Material & Equipment Directly Used

Standard office equipment such as phone, computer, monitors, copiers.

Working Environment

Office Setting

Physical Activities

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Qualifications

Education / Certifications:

·       Bachelor’s Degree preferred or equivalent experience in Business Administration, Accounting, or other related field, two (2) years' experience in government contracting.  Must be proficient in computerized spreadsheet application and word processing.

·       Must meet any other qualification standards imposed by the government contract not covered by this agreement. 

Preferred

·       Working knowledge of Company organization and policies.

·       SAP knowledge (or other ERP) system experience.

·       Working knowledge of Collective Bargaining and the National Labor Relations Act.

·       Working knowledge of the Service Contract Act.

Experience:

·       Bachelor’s Degree in a related field and 2 years professional experience OR education/experience equivalent. Inputting and updating data in SAP or other MS Suite.

·       Maintaining accurate program records and files.

·       Leveraging templates for efficient project tracking and reporting.

·       Performing programmatic analysis, research, and data gathering as needed to meet ad hoc requests.

·       Compiling and preparing findings and reports as needed.

·       Helping to establish or monitor milestones, progress, issues and problems, and remedial plans and actions in coordination with the program leadership team as appropriate