Service Center Invoice Coordinator

Responsibilities for this Position

Position Title: Service Center Invoice Coordinator

Date: May 2, 2026

Location: Westfield, MA, US

Company: Gulfstream Aerospace Corporation

Service Center Invoice Coordinator in GAC Westfield

Unique Skills:

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the worlds finest aviation experience starts with our people and when our people thrive, so does our mission.

The compensation range for this role is $20.47 - $23.88 per hour.

Final compensation for this role will be determined by several factors including but not limited to: minimum and preferred qualifications, knowledge, skills, abilities, education, experience, and location.

Gulfstream employees benefit from a total rewards package that includes competitive compensation, comprehensive benefits plans, wellness programs, paid leave and tuition assistance. Our U.S. benefits package includes:

• Medical, prescription, dental and vision coverage
• Life and disability insurance
• Retirement savings plan
• Employee assistance plan
• Voluntary programs such as adoption assistance, prepaid legal assistance, home and auto insurance, and accident insurance.

Education and Experience Requirements

High School Diploma or GED required. 2 years of administrative and/or invoice management/payment experience. Must be proficient in the operation of standard office equipment and telecommunications equipment.

Position Purpose:

Under moderate supervision, provides support in processing third party maintenance provider invoices for payment and preparing Service Center Work Orders to facilitate preparation of customer invoices to recover program costs. Works closely with higher level invoice coordinators, program maintenance coordinators and other maintenance providers to ensure timely invoice payment and maintain accounts in good standing to facilitate future maintenance requests to support fleet requirements.

Job Description

Principle Duties and Responsibilities:

Essential Functions:

1. Processes 3rd party maintenance provider invoices for payment ensuring claim matches maintenance authorization document. .
2. Maintain database of all claims processed and pertinent data parameters.
3. Generate Service Center Work Orders and Purchase Requests to facilitate distribution of cost and revenue. .
4. Generate requisitions to open shell Purchase Orders for assignment to maintenance providers for unscheduled maintenance activities and update database information. Ensure adequate inventory is available to support fleet requirements. .
5. Perform research and interface with program support organizations, as necessary to process claims for payment.
6. Maintain electronic records of all data related to adjudicated claims.
7. Confirm receipt of material/cores and Computerized Maintenance Data for each maintenance transaction.
8. Reconciles 3rd party maintenance provider account statements and provides updates, as required.

Additional Functions:

1. Maintains completed invoice files and records. .
2. Performs other duties as required. and assigned by Business Manager. .

Perform other duties as assigned.

Other Requirements:

1. Must be proficient in the use of Microsoft Windows, Word, Excel, and PowerPoint.
2. Some experience in Corridor and OnBase payment systems preferred.
3. Excellent written and verbal communication skills.

A credit history check from a national credit bureau will be conducted for all candidates for this position including new hires and current employees seeking promotion or transfer.This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

Requisition Number: 233082

Category: Service Center

Percentage of Travel: None

Shift: First

Employment Type: Full-time

Posting End Date: 05/15/2026

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

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Gulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft

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Nearest Major Market: Springfield MA


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Gulfstream designs, develops, manufactures, markets, services and supports the world's most technologically advanced business-jet aircraft.

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