Job summary

About the Position: You will serve as Secretary & Executive Assistant (EA) to the Foreign Policy Advisor (FPA) to the Commander, U.S. Africa Command (USAFRICOM), and office manager for the Office of the FPA (J001).

Major duties

Serve as Secretary and primary Executive Assistant (EA) to U.S. Africa Command (AFRICOM) Foreign Policy Advisor (FPA), a Department of State Senior Foreign Service Officer. Serve as primary point of contact for the FPA office for supporting VIP and other official visits and AFRICOM events Liaise with U.S. Embassies, senior-level flag officers, AFRICOM Directorates, senior officials at the Department of State, the Department of Defense and the Joint Staff offices coordinating a broad range of administrative matters. Prepare travel arrangements for the FPA using own initiative, direction, and knowledge. Use automated data processing equipment to prepare in final form a variety of narrative and tabular materials such as correspondence, reports, charts, statistical tables, manuals, technical papers, staff studies and messages. Resolve emergency and other contingent situations, often of a sensitive nature, using own initiative based on thorough understanding of AFRICOM's mission and priorities, the FPA's views, established regulations and standing FPA Office policies. Receive, establish, and direct tasks needing FPA attention via the AFRICOM task management tool (TMT). Communicate clearly, promptly and succinctly regarding all substantive and administrative issues that arise. Serve as primary point of contact for the FPA office for supporting VIP and other official visits and AFRICOM events.

Qualification

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Applying to OCONUS Positions Current Department of Defense (DOD) Civilian Employee (non-Army) Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Specialized Experience: One year of specialized experience which includes 1) utilizing automated office software systems to produce executive office correspondence i.e., reports, charts, spreadsheets; coordinating meetings, briefings, conferences and/or travel arrangements; 2) receiving and handling executive level customers of management officials; and 3) scheduling and monitoring management and staff activities using applications such as MS Office and/or task management tools. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08). Proficiency Required: This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Clerical Decision Making Oral Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08).

Evaluations

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. The selecting official has requested a competitive and noncompetitive candidate list for this vacancy. If you are eligible for the noncompetitive list, you will be evaluated on basic and/or minimum qualifications, as applicable. While required to answer the assessment questions, non-competitive candidates will not be evaluated against the competitive rating and ranking criteria. The selecting official may select from any of the candidate lists. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. You may claim Military Spouse preference. You may claim Priority Placement Program (PPP) preference. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.