Job summary

Serves as Secretary (OA) to the Director, Acquisition Management, at a Defense Commissary Agency (DeCA) HQ facility. The primary purpose of this position is responsible for planning, programming, reviewing, analyzing, and coordinating all administrative activities involved in the accomplishment of the assigned mission to include technical and administrative program reporting, consolidation of review, and analysis. Read the entire announcement before starting the application process.

Major duties

Receive visitors and telephone calls from other management personnel within the Agency, other Federal Agencies, and industry representatives to the directorate, respond to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from the files. Receive incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following up for supervisor, perform various administrative duties, such as making extensive travel arrangements, making complete arrangements for conferences, composing complex but nontechnical correspondence, and locating and assembling information for various reports, briefings, conferences, etc. Responsible for generating and monitoring personnel actions (SF-52's) within an automated system. Plans and facilitates monthly directorate Town Hall events Plans and facilitates directorate wellness and morale activities. Maintaining the calendar for the Equal Employment Office Director and Deputy Director. Maintain and monitor supply request for the directorate. Responsible for filing, file retention IAW Agency policies.. Read the entire job announcement. Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career.

Qualification

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. Experience: One (1) year of specialized experience equivalent to at least the GS-06 grade level or equivalent to at least GS-06 under other Federal service pay systems, private sector, or military by the closing date of this announcement. Education may not be substituted for specialized experience at this grade level. Specialized Experience required: Checking correspondence for proper grammar, spelling, punctuation, and reviewing documents for conformance with formats and procedural requirements. Performing general administrative functions and procedures, such as distributing and controlling mail, referring phone call and visitors, and providing general, non-technical information. Using computer programs in the performance of regular duties such as word processing, creating presentations, and organizing file systems. You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in the position's competencies (knowledge, skills, abilities, and other characteristics). Clerical and Administrative Manages and Organizes Information Minimum Qualifications GS-07 (One-Grade Interval- No Education Substitution) Writing Overtime: Occasional Fair Labor Standards Act (FLSA): Non Exempt Bargaining Unit Status: Not Covered Obligated Position: No Those retired under CSRS or FERS considered: No. DoD criteria not met. Work environment: The employee works primarily in an office-like setting involving everyday risks or discomforts. Normal safety precautions are adequate. The work area is adequately lighted, heated and ventilated Telework eligible: Yes - as determined by the agency policy Remote work eligible: No

Education

You may not use education to qualify for this position.

Evaluations

HR reviews your documents to determine if you are qualified and meet requirements. Your questionnaire score is a preliminary measure of how well your background matches the required competencies. Under category rating procedures you are placed into one of three categories based on the evaluation results: Best Qualified - Candidates who possess the type and quality of experience that substantially exceeds the position's minimum qualifications, including all selective placement factors and appropriate quality ranking factors. Highly Qualified - Candidates who possess the type and quality of experience that exceeds the position's minimum qualifications. Qualified - Candidates who meet the minimum qualifications and are proficient in some but not all of the position's requirements. Candidates in the best qualified category are referred to hiring managers before candidates in other categories. Within the best qualified category, candidates are referred in the following order: adjudicated veterans' preference candidates with 10-point preference, adjudicated veterans' preference candidates with other than 10-point preference, military spouse preference candidates, and candidates with no preference. HR refers qualified and appointable applicants to the hiring manager for selection consideration. Selections are subject to restrictions of the DoD referral system for displaced employees. Neither preference nor priority entitles you to a Federal job. You must apply, meet the qualification standards and all additional requirements, and submit all necessary documents. Military spouses must be in the best qualified group in order to receive military spouse preference. Interagency Career Transition Assistance Program (ICTAP): This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria AND 2) be rated well-qualified for the position AND 3) submit the appropriate documentation to support your ICTAP eligibility. Well-qualified means you possess the type and quality of experience that exceeds the position's minimum qualifications. Priority Placement Program (PPP) DoD Retained Grade Preference (RGP): To receive this preference, you must choose to apply using the (RGP) eligibility. If you are claiming RGP and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant. Priority Placement Program, DoD Military Spouse Preference (MSP) (PPP MSP): In order to receive this preference, you must choose to apply using the(MSP) (PPP MSP) eligibility. If you are claiming MSP (PPP MSP) and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager as a priority applicant.