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Secretary (Oa)

Full Time
$43,076 – $62,426 Per Year
Closing on Dec 27, 2024

Location:
Minnesota, Saint Paul
Requires Relocation:
No
Start Date:
11/12/2024
End Date:
27/12/2024
Offering Type:
Permanent
Hiring Paths:
The public
Service Type:
Competitive
Travel Percentage:
Occasional travel

About U.S. Army Corps of Engineers

The Far East Engineer District, the engineering and construction agency of choice in Korea! Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army. The Corps offers a team-inspiring and collaborative work environment; providing challenging and rewarding careers across a variety of disciplines. Retention, Recruitment or Relocation incentive maybe authorized, if determined to be in the best interest of the government. MILITARY RETIREES: A retired member of the Armed Forces may not be appointed to a civilian position in DoD (including a non-appropriated fund position) within 180 days after retirement. https://www.youtube.com/watch?v=9SpoquUis3o http://www.pof.usace.army.mil/About/Relocation/

Job summary

About the Position: This position is located in the St. Paul District of the Army Corps of Engineers. It serves as the primary secretarial and administrative support for the Operations Division. This position acts as the Division's authority on all secretarial and administrative matters.

Major duties

Assists the Division Chief and Branch Chiefs in secretarial and administrative work. Receives and distributes incoming mail. Maintains suspense records on incoming and outgoing correspondence and documents and follows through to ensure suspense dates are met. Receives and screens all visitors and telephone callers. Uses own judgment in referring calls to other members of the Division and District. Maintains all calendars, including automated calendars. Makes travel arrangements such as plane, rental car, and hotel reservations. Prepares travel orders and vouchers. Prepares timekeeping using CEFMS Timekeeping module software. Upon request, advises Division staff on time and leave guidelines. Takes lead in coordinating with Resource Management and other division secretaries on District/Division policy. Makes purchases such as meeting room rentals and conference tuition using Government credit card. Assists in the development of the organizations operating budget.

Qualification

Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Experience Requirements: GS-05 Specialized Experience: One year of specialized experience which includes meeting two of the following1) Perform time keeping responsibilities and receiving telephone calls and personal visitors for office staff, 2) prepare and edit complex documents and/or reports; AND 3) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. GS-06 Specialized Experience: One year of specialized experience which includes meeting all of the following: 1) Perform time keeping, making travel arrangements, and receiving telephone calls and personal visitors for office staff; 2) preparing a variety of narrative and tabular materials such as requisitions, correspondence, memoranda, and administrative forms from rough draft, or brief instructions, into final form; AND 3) utilize automated software, such as Microsoft Excel, Microsoft Word, or Microsoft Power Point to prepare correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages. Selective Placement Factor: This position requires a selective placement factor as a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications.

Evaluations

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position. Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. Qualified. Candidates in this category meet the minimum experience requirements for the announced position. You may claim Military Spouse preference. Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level. You may claim Priority Placement Program (PPP) preference. DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.