Job summary

About the Position: This is a position providing assistance to the Operations Division, Detroit District, US Army Corps of Engineers serving the Division chiefs and staff. Performs a variety of duties both clerical and administrative in a District senior leadership office. Selection may be made at the GS-06 or GS-07 grade level.

Major duties

Performs duties requiring the practical use of electronic systems to provide general clerical office support. Handles routine administrative matters and personally responds to routine and non-technical request for information available from files. Prepares and submits office reports of staff time charges, and maintains personnel time cards. Maintains the Chief and Assistant Chiefs calendar, scheduling appointments based on knowledge of their interest and commitments. Arranges for conferences and meetings making all arrangements. Receives calls, greets visitors, and using seasoned judgment, directs requests or inquiries to Director, Deputy or other staff members only those contacts needing their attention or action. Composes routine correspondence, review all out going correspondence for appropriate format, grammar, spelling, returning those requiring editing as appropriate. Prepares in final form all types of documentation and forms incident to office management. Prepares travel requests and all associated actions and documentation within electronic travel system.

Qualification

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees, Current Department of Defense (DOD) Civilian Employee (non-Army), Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce, Interagency Career Transition Assistance Plan, Land Management Workforce Flexibility Act, Military Spouses, under Executive Order (E.O.) 13473, Non-Department of Defense (DoD) Transfer, Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible, Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible, Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement, Priority Placement Program, DoD Retained Grade Preference Eligible, Reinstatement, and Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Qualifications for GS-06 Specialized Experience: One year of specialized experience which includes performing a variety of clerical duties to include drafting formal correspondence, receiving, and controlling mail, planning travel, and tracking labor execution. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-05. Qualifications for GS-07 Specialized Experience: One year of specialized experience which includes providing a wide range and variety of secretarial duties or similar and/or related work such as maintaining calendars, receiving phone calls, receiving and responding to formal correspondence, preparing time and attendance, making travel arrangements; and utilize office software for word processing, presentations, and spreadsheets. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-06. You will be evaluated on the basis of your level of competency in the following areas: Clerical Customer Service (Clerical/Technical) Technology Management Written Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Evaluations

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. You may claim Military Spouse preference. Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level. You may claim Priority Placement Program (PPP) preference. DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.