Job summary

About the Position: Performs a full range of standard and nonstandard clerical assignments related to administrative, clerical, personnel, procurement, budget and office automation work. Management may select at the GS-06, or GS-07 level. Full performance level of this position is GS-07.

Major duties

Perform a variety of administrative tasks to facilitate the work of the office such as correspondence, forms, filing, mail, timekeeping, training coordination, travel authorizations vouchers, and Requests for Personnel Actions (RPAs). Use multiple corporate automated information systems (AISs) to accomplish assignments. Serve as receptionist, determining the disposition of most telephone and personal inquiries relative to the overall activities of the office. Maintain schedules for the management team and the office as required. Dispatches mail and orders supplies when requested. Serve as primary or alternate timekeeper. Maintain office files according to applicable guidelines which require classifying material Serve as resource to other project/area personnel pertaining to the inputting, storing, and retrieving of information via office automation. Provides projections for such items as office supplies, cleaning materials, utilities, office automation needs, etc. As a government purchase card holder serve as source of information for procedures to be used in procuring supplies, materials, and services.

Qualification

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-06 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; preparing and reviewing official correspondence; maintaining personnel files and office records; making travel arrangements in an automated system; maintaining inventory records of property for hand receipt holders; gathering budgetary data from various sources; preparing and tracking labor and fund requests; gathering information from automated personnel systems; and accessing timekeeping databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal Service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; making official travel arrangements and submitting cost estimates to authorize travel orders in an automated system; reconciling travel vouchers; assisting with preparation and analysis of the annual operating budget; using automated personnel systems to initiate personnel actions; using financial management systems to perform duties as an official timekeeper; and completing weekly labor reports for approval. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal Service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical) Reasoning (Clerical/Technical) Teamwork Time in Grade Requirement for GS-07: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Education

Some positions allow applicants to qualify based on education substitution, for this position series/grade levels applicants must qualify based on having specialized experience alone. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Evaluations

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. You may claim Military Spouse preference. Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level. You may claim Priority Placement Program (PPP) preference. DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only. . Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website.