Job summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a MAIL ASSISTANT (TITLE 32), Position Description Number D1603000 and is part of the IL DCSIM, National Guard.

Major duties

As a MAIL ASSISTANT (TITLE 32),GS-0305-4/5/6, you will serve as the senior Mail Assistant for the state. Major Duties - This is NOT an all-inclusive list: Provide advice and recommendations to the supervisor on new equipment and/or advances on the market and current equipment status for consideration of upgrades or replacements of current systems. Maintain appropriate stock level of materials, supplies and furnishings to operate the mailroom and associated equipment. Prepare and coordinate a roster of alternate mail clerks and train them in required operations. Electronically capture accounting data for management reports on numerous accounts via data inputs per parcel mailed or shipped. Maintain database of all addressees necessary for day-to-day operations for bar coding of all outgoing mail. Maintain required postal files in accordance with appropriate records management requirements. Receive, sort, and route incoming mail to distribution points by organizational designation, name, subject, distribution formula, etc. Receive, register, control and safeguard incoming and outgoing classified mail up to and including Secret. Check outgoing classified and unclassified mail to assure that all papers are properly marked and that addressing and packaging conform to security and postal regulations. Maintain reference library of pertinent regulations and publications of USPS and applicable Department of Defense (DoD) agencies. Read mail that is undesignated and determine proper routing by subject matter content. Maintain database of all addressees necessary for day-to-day operations for bar coding of all outgoing mail. Receive and review quarterly postage reports for remote site locations, reassemble into a consolidated report and forward to the National Guard Bureau (NGB) semiannually.

Requirements

IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. This is an excepted service position that requires membership in the Illinois National Guard and in the military grade listed in the announcement. This is required prior to the effective date of placement. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. May be required to successfully complete a trial period. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. Participation in direct deposit is mandatory.

Qualification

AREA OF CONSIDERATION: The areas of consideration for this position, Title 32 Excepted Service (32 U.S. Code § 709), will be in the following manner and sequence: The FIRST area of consideration for this position will be all excepted permanent and indefinite temporary technicians within the ILNG. The SECOND area of consideration will be all current Federal Employees. The THIRD area of consideration will be all Federal re-employment eligible. The FOURTH area of consideration will be applicants willing to become T32 Dual Status Technicians and gain ILNG membership. The FIFTH area of consideration will U.S. Citizens. Military Grades: Officer/Warrant Officer/Enlisted - May not exceed the rank of MAJ. GENERAL EXPERIENCE: MUST possess the experience, education, or training which indicates the candidate performed progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position to be filled; experience using computer and automation systems. SPECIALIZED EXPERIENCE: GS-06 Level - MUST possess specialized experience which includes at least 1 year experience at the GS-05 level, which also includes receiving and shipping various packages. GS-05 Level - MUST possess specialized experience which includes 1 year at experience at the GS-04 level, that also demonstrates experience in clerical work, office work, or processing incoming and outgoing mail. GS-04 Level - MUST possess specialized experience for the GS-04 Level which demonstrates knowledge of filing procedures to perform alphabetical, numerical or chronological filing. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone. No substitution of education for experience is permitted for this occupational series and grade.

Evaluations

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Attention to Detail Manages and Organizes Information Planning and Evaluating Self-Management