Job summary

See below for important information regarding this job. Additional vacancies may be filled from this announcement.

Major duties

If selected at the GS-09 level, duties will be performed in a developmental capacity. Serves as a Contract Administrator assigned to a team responsible for the administration of government contracts/grants/agreements for one or more contractors. Incumbent is assigned a group of contracts for which the employee performs the full range of contract functions, up to the point of signature to include contract/grants/agreements, contract administration and contract closeout. Reviews new contracts to ensure all necessary clauses have been included. Monitors contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements, and other contractual requirements. Coordinates with the buying office on contractor's requests for waivers or deviations from contract terms. Reviews requests and meets with the contractor to ensure understanding of requirements. Monitors contracts using various electronic systems and maintains electronic documentation. Performs final closeout of assigned contracts; e.g., ensures delivery/inspection/acceptance of contractual end items, and ensures that all administrative/reporting actions have been resolved before recommending final closeout. Researches policies and coordinates/integrates/implements contract administrative services. Performs contract administration functions, including funds cancellation, funds reconciliation, contract closeout, database integrity, and verifying contractor progress for approval of contract financing.

Qualification

To qualify for a Contract Administrator, your resume and supporting documentation must support: A. Basic Contracting Requirement: A.) A baccalaureate degree from an accredited educational institution authorized to grant baccalaureate degrees OR B.) a current civilian employee in DoD or member of the Armed Forces, who occupied an 1102 position, contracting officer position, or comparable military contracting position with authority to award or administer contracts above the simplified acquisition threshold on or before September 30, 2000 are excluded from the requirements of "A" above. AND B. Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-09 level, applicants must possess one year of specialized experience equivalent to the GS-07 level or equivalent under other pay systems in the Federal service, military or private sector. To qualify at the GS-11 level, applicants must possess one year of specialized experience equivalent to the GS-09 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time in grade (General Schedule (GS) positions only), time-after competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: GS-09 Assisting an organization with one of the following: administering/overseeing multiple contracts or drafting of financial reports or developing business plans or drafting/reviewing/implementing internal policies/procedures. Assisting an organization in one of the following: developing courses of action, critical paths and milestones to successfully execute contracts or business decisions; or monitoring a resolution processes and provide feedback, reports or audits to management. Assisting an organization to develop one of the following: negotiating positions; or internal/external communication plans; or business/marketing strategies; or financial/cost effectiveness briefings. Assisting an organization in assessing one of the following: customer, vendor or supplier's needs or requirements; or the technical specifications with a product or service; or the market conditions related to a contract or business decision. GS-11 Assisting in reviewing contract requirements, FAR/DFAR clauses, delivery schedules and statements of work. Participating in the negotiation/resolution of contractual issues, modification of contractual agreements, establishing and monitoring financing. Contributing in: the analysis of progress reports, the determination of whether contract data requirements are met, and issuing contract deficiency reports. Providing resolution of incomplete or conflicting data through analysis. OR C. Education Substitution: Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Education must be from a college or university accredited by an organization approved by the U.S. Department of Education. See http://ope.ed.gov/accreditation/Search.aspx. If using education to meet basic qualifications, YOU MUST SUBMIT A TRANSCRIPT as supplemental documentation. To qualify based on education in lieu of specialized experience, you must possess: GS-9: 2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D. GS-11: 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

Education

If the position has a minimum education requirement you MUST provide transcripts (unofficial are acceptable at the time of application) to support your educational claims. Or, if you are using education to qualify in lieu of specialized experience you MUST provide transcripts (unofficial are acceptable at the time of application) to support your educational claims. The transcripts must include your name, the name of the college or university, class/course list, completed number of credits/hours, and the date degree conferred (if applicable). Education must be accredited by an accrediting institution recognized by the U.S. Department of Education. Licenses must be current at time of application. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Evaluations

The assessments for this job will measure the following Competencies: Close-Out Contracts Contract Performance Management Issue Changes and Modifications Please follow all instructions carefully. Errors or omissions may affect your eligibility and/or score. Once the application process is complete, a manual review of your resume and supporting documentation will occur to determine if you are eligible and among the best qualified as determined by the predetermined cutoff score. Your score is based on your responses to the assessment questionnaire.