Job summary

About the position: The primary purpose of this position is to provide support and assists the Club Manager in the economic and efficient operation of the club Misawa Collocated Club of the 35th Force Support Squadron, Misawa, AB. This is a Regular Full-Time position; guaranteed 35 hours per week but may work up to 40 hours a week depending on the needs of the facility. Military Spouse Preference IS lost if selected for this position.

Major duties

Responsible for all arrangements for catering activities (i.e., banquets, parties, receptions, luncheons and other special activities) requiring food and beverage service catered by the club. Regularly interacts with DVs, commanders, deputies, chiefs, execs and leadership spouses to plan and execute DV, Wing, Group and squadron catered events. Either in person or by phone, obtains pertinent information from member host, such as number of guests expected, seating arrangements, decorations, and music and entertainment desired. Analyzes the requirements of the occasion and decides on suitable types of services to be provided; discusses menu and beverage items and prices to be charged. Draws up party contract and obtains member's signature. Responsible for making the commitment as to arrangements and price to be paid for the services provided. Provides catering service for member's functions held outside the club as authorized by policy, regulations and guidelines. Transmits information to chef or head cook and other personnel concerned with party activities; arranges for such details as printing of menus, procurement of decorations and entertainment and table set-ups; arranges for items such as furniture, china, silverware, candles and glasses. Inspects final arrangements for the party to ensure that all contractual arrangements are met insofar as the club is concerned; greets host and hostess; sets up receiving line if desired; and as required, observes the party in operation to ensure service provided is efficient, courteous and correct from both etiquette and contractual terms. Maintains the party reservation book and party contracts. Plans special membership programs (i.e., Member Nights); plans menus; prepares notice to membership; arranges music and entertainment; accepts reservations; plans seating charts and table assignments; and, as required, observes and supervises party in progress. Plans or assists in planning club special events, trivia and Armed Forces Entertainment events. Prepares after action reports to evaluate club programs based on attendance and budget objectives, then recommends future programs based on this report. Maintains social media accounts for the Misawa Collocated Club. Occasionally performs cashier services, performing sales activities, cash counts, and bank reconciliations. Oversees departments to include waitstaff, catering, and baristas. Makes and/or verifies staff schedules. Helps create cost cards and catering materials to reflect the most accurate costs. Performs other related duties as assigned. If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12634503

Qualification

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/06/2025 The Area of Consideration for this vacancy announcement is US Citizens and legal US residents within the commuting area of Misawa AB, Japan. All applicants must possess a social security number and valid passport. All applicants MUST be eligible to meet local immigration requirements. Business Based Action Family Member Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Experience which demonstrates the ability to plan and organize social functions for large groups of people. Experience scheduling special events and arranging for catering services; responsibility for supervising or overseeing the food preparation or facility layout for group social functions; organizing activities which require coordination of numerous tasks involving cooperation from several sources of services or personnel. Desirable knowledge of formal protocol for high-ranking dignitaries. Condition(s) of Employment: Must be able to obtain a Food Handler's Certificate and/or complete food handler's training. Successful completion and adjudication of applicable background investigation (Tier 1 Level) is required. Must be able to speak, read, and write English. Must be able to speak comfortably in front of large groups and encourage

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Evaluations

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.