Job summary

Who may apply:Current permanent DFAS employees in the competitive service, eligible DoD PPP Military Spouse preference. Position is located in Operations Directorate. This announcement may be used to fill similar positions in DFAS.

Major duties

Serves as an Administrative Support Specialist with responsibility for providing a variety of support services/functions to a Deputy Director. Conducts management studies and works individual projects related to the mission, functions, manpower, administrative operations and processes of a Headquarters Office. Utilizes a variety of automated processing software packages such as Microsoft Word, Power Point, Excel, etc., to develop, analyze and present statistical data. Provides advice on reports or other administrative requirements placed on the organization and works out arrangements with staff to provide needed information and material. Performs administrative duties to control and provide substantive advice on suspense for staff action/correspondence, maintain records, orders and control of supplies/equipment and prepare briefings and presentations for a Deputy Director. Monitors administrative functions, manpower/personnel requests, work orders, awards and other administrative management services for a Headquarters Office. Develops standardized processes and procedures, provides training and holds regular knowledge sharing sessions for administrative staff of organizations subordinate to the Deputy Director.

Qualification

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized experience is defined as: Applying rules, procedures, operations, organization, and functions sufficient to perform administrative support work of the office of a Senior Leader or department head. Experience managing and scheduling appointments; using office automation software; researching, interpreting and applying clerical and administrative regulations, reviewing correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with visitors to the Senior Leadership. You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

Substitution of Education for Experience: Two full years of progressively higher level graduate education, Master's or equivalent graduate degree, may be substituted to meet the specialized experience requirement. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html)

Evaluations

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING. All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire. If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position. If you are already a DFAS employee, you may be subject to disciplinary action, up to and including removal from Federal service, if you are found to have exaggerated, embellished, inflated, mischaracterized, or falsified your resume or qualifications. The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies: Administration and Management Attention to Detail Communication Customer Service Organizational Awareness You can preview the Assessment Questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/12618126 DFAS recognizes the value of competencies gained through formal education and professional certifications. To ensure that consistent credit is given for these credentials in the selection process, DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series. Selections for professional and administrative positions will be based on four categories of selection criteria: Experience, Other, Education, and Certifications.