Job summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Major duties

Serves as the Administrative Officer and primary point of contact on administrative functions for the Marine and Family Deputy Directorate. Oversees and coordinates daily operations and administrative functions on behalf of the Deputy Director and Directorate Heads. Coaches and trains Directorate personnel on completion of efforts. Plans, develops, manages, and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations. Provides direction on administrative operational issues and delegates and completes administrative tasks within the Directorate. Communicates with Directorate staff and outside organizations to coordinate various requirements for the Directorate. Coordinates with the Directorate leadership on responsible administrative efforts and communicates with representatives from the sections within the organization to complete work. Identifies internal and external resources needed to accomplish specific tasks. Assists in studies, data collection, and report coordination. Analyzes irregularities, represents staff at meetings, and manages records. May serve as an action officer for administrative studies, process reviews, and resource optimization. Prepares reports and assists in establishing internal procedures to meet deadlines and directives. Serves as Directorate Records Manager, oversees and implements records management programs, ensuring compliance with legal requirements and the Inspector General of the Marine Corps (IGMC) Functional Area Checklist Promotes electronic filing, ensures timely record transfers, and maintains administrative turnover. Provides technical guidance, interprets regulations, and prepares procedures to ensure compliance. Enforces naval correspondence rules and trains employees on grammar, spelling, and punctuation. Handles calls, visitors, and complaints, directing them as needed. Deliver messages, manages staff calendars, routes mail, and establishes suspense dates for responses. Handles sensitive, proprietary, and confidential information, ensuring it is protected from unauthorized access or dissemination per Privacy Act, HIPAA, Public Law 104-191 and DoD Directive 6025.18. Notifies supervisor and senders immediately if information is released and advises on recovery and protection. Serves as the point of contact for ETMS2, ensuring tasks are properly delegated and processed. Provides guidance and training to leadership, action officers, and administrators, and ensures tasking requirements are met, acting as a liaison to Headquarters Marine Corps. Serves as a point contact for the Defense Travel System. Monitors Non-appropriated (NAF) and Appropriated Fund (APF) travel and ensures regulatory compliance and adjudication of all Directorate orders and vouchers. Acts as Directorate Program Coordinator for the travel card program, identifying delinquencies, misuse, and abuse, and recommending actions. Coordinates with the Division Agency Program Coordinator to address trends and issues with account holders. Compile and submit Conference attendance packages. Serves as Directorate SharePoint point of contact. Responsibilities include authorizing access requests from installation personnel. Builds out site content and manages site permissions. Manages site activity, adds new sites when required and deletes inactive sites. Administers security requirements across Directorate sites. Serves as Directorate point of contact processing all System Authorization Access Request (SAAR) forms for Directorate personnel. Reviews, routes, and tracks statuses on new SAAR requests ensuring information accuracy and required training completion. Serves as the Directorate point of contact for the Defense Agencies Initiative (DAI) budget, finance, and accounting system, managing procurement requests and budget operations. Reviews purchases, provides recommendations to approving officials, and is the Approving Official for consumable supplies. Monitors spending ensures compliance with budgeting requirements and provides guidance throughout the fiscal year. Acts as Directorate Internal Controls representative for the Marine Corps program. Manages daily personnel accountability reporting using Marine OnLine (MOL). Adheres to safety regulations and standards. Observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Requirements

EVALUATIONS:

Qualification

Bachelor¿s degree in a related field appropriate to work of the position OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above OR three years¿ experience that demonstrates broad knowledge of related administrative programs and tasks for day-Directorate staff level personnel. Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation. Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies, and precedents governing the operation. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as: handling sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure, gathering statistical data, monitoring, and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Knowledge of the rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization. Must be able to successfully complete and maintain a security clearance. Telework: Eligible for incremental telework as determined by MF policy.

Evaluations

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.