Job summary

About the position: This position is located at Outdoor Recreation, Yokota AB, Japan This is Regular Part Time with 20-34 hours per week.

Major duties

Serves as the principal office administrative resource to various activities under the Outdoor Recreation Program (ODR), to include Equipment Rental and Aquatics operations. Gathers and verifies narrative and statistical data. Using prior budgets, prepares preliminary budgets estimates. Using computer, designs and develops publicity/marketing material. Performs wide range of administrative and clerical office automation management support functions. Duties include but are not limited to performing a variety of general office duties such as transmitting and receiving electronic documents and messages; receiving telephone calls and greeting visitors; filing; coordinates and schedules meetings, appointments, calendars, payroll, and required training; records keeping; gathers information from files and documents for use in responding to inquiries Collects and process monthly funding requests from the Outdoor Adventure Program trips, verifying disbursement of funds to trip leaders and consolidates receipts and unused funds for cash accountability controls; drafts a wide variety of recurring and nonrecurring correspondence, reports, and other related documents and personnel actions requests; data entry of resale items into RecTrac and tracking purchases via NAF Purchase Card; and maintains contacts with vendors while ensuring compliance of contracts. Reviews correspondence by proofreading/editing to ensure documents are in proper format (correct grammar, spelling, capitalization, punctuation). Updates all office instructions as requested. Logs, screens and tracks incoming correspondence/e-mail for higher level attention, review or action. As appropriate, routes and/or maintains necessary suspense controls. Consolidates and finalizes information for various reports in accordance with established reporting procedures. Coordinates associated charges between FSS activities. Reviews and delivers daily financial, documenting any corrections necessary due to clerical errors. Controls and accounts for petty cash funds (US dollars/Japanese yen). Serves as the office records manager and performs duties as time keeper, maintaining time and attendance records. Establishes and maintains correspondence; publication files, and office filing system. Supplements front desk duties at ODR and Aquatics. Receives and checks-in/out equipment, retrieves records, and records applicable charges. Assists with end of month inventories and selection of resale and rental items for purchase. Performs other related duties as assigned. If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12632771

Qualification

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/19/2024 The Area of Consideration for this vacancy announcement is US Citizens and legal US residents residing within the commuting area. Legal US residents must possess a social security number an Must be able to provide documentation proving residence status overseas. Business Based Action Family Member Preference Military Spouse Preference Outside Applicant Veteran Spouse/Widow/Parent of Veteran Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have at least one year of progressive responsible clerical and office experience which indicates the incumbent has acquired the particular knowledge and skills (to include performing procedural and administrative work of the office, such as preparing documents; arrange, and compose material; perform research and locating and assembling information for various reports, and maintain organized files and records) or has demonstrated the knowledge and ability to perform satisfactorily at the grade level of the position. Experience must include knowledge of office automation software and equipment; correspondence formats. grammar, and spelling; and which has demonstrated the ability to act independently with minimal supervision. Must have the ability and possess skill in dealing with the public. Must have the ability to communicate effectively both orally and in writing. Must satisfactory complete an installation and a National Agency Checks. Must be able to work an irregular tour of duty. You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Evaluations

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.