Job summary

About the position: This position will be assigned to the Duke Filed MWR at Duke ARS, Florida. This position provides general office and financial support to Chief of Services to support lodging and MWR operations.

Major duties

Performs various management support functions to include preparing general correspondence and budget submissions. Processes all purchase orders and receiving reports in internet based purchasing software. Monitors current projects to ensure delivery of items on order. Performs a full range of accounting duties using double-entry accrual accounting methods. Classifies and verifies a wide variety of accounting documents in order to assure their mathematical correctness, completeness of information, and to prepare control sheets with appropriate accounting codes. Maintains double-entry bookkeeping journals and subsidiary ledgers, posting entries to establish account. Prepares monthly balances, reconciles accounts, and transcribes to general ledger for closeout of all accounts. Traces discrepancies, if necessary, to posting documents, computes operational expenses incurred by individual activities for accounting services provided, and assigns charges appropriately. Reports prepared may include profits and loss statements, financial statements, and miscellaneous financial reporting data. Performs other related duties as assigned. Reviews night audit reports and resolves out-ofbalance accounts or reports. Works with Guest Service Representatives to fix posting errors. Works directly with guest or unit in collecting fees. Prepares bills. Answers Guest Folio phone inquiries and follow ups. Calls and/or mails correspondence to customers as necessary in order to update accounts. Serves as the back-up administrator for the lodging automated data system. Conducts research to assist NAF Accounting Office (AO) in balancing accounts receivable. Prepares financial reports for daily credit card deposits. Performs Central Cashier Duties. Maintains a change fund ensuring sufficient cash is available to meet activities needs. Responsible for control and maintenance of petty cash funds. Receives and verifies deposits from NAF Activities; verifies accuracy and completion of forms and paperwork received. Disperses petty cash funds IAW established guidelines. Disperses change orders to the Activities and requests change orders from the authorized bank. Receives payments on returned checks, mpo accounts and bad debt accounts. Receives payments for benefits and overpayment's. Gives refunds and reimbursements for sales and services as needed. Completes forms and computerized worksheets associated with balancing the banking deposit for the day, makes necessary copies, and distributes them to the appropriate Accounting Clerks. Makes daily deposits to the authorized bank. Responsible for maintaining an adequate stock of supplies for the operation of the Central Cashier's Cage. Examines, prepares, verifies and analyzes a variety of documents to determine their mathematical correctness, validity and clerical accuracy. Documents may include purchase orders, vouchers, payrolls, property records, labor transfers, etc. Makes labels and files documents in accordance with the office file plan. Performs other related duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12637191

Qualification

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/23/2024 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have experience in work which provided comprehensive knowledge of fund accounting methods, procedures, and techniques used in maintain and analyzing all classes of accounts in accounting system encompassing a number of diversified activities; ability to prepare financial statements and reports. Substitution for General Experience: A four-year degree from an accredited college or university with a major in accounting or related field of study may be substituted for experience. Knowledge and understanding of the regulations, guides and precedents sufficient to interpret and apply them in a variety of accounting situations. Knowledge of the accounting system sufficient to flow individual funds and specific monies from initiation through expenditure stages in order to trace discrepancies in the system. Must have cash handling experience which provided knowledge of cash counting, security, and balancing. Knowledge and ability to use a personal computer and calculator required. Must have customer service experience which provided knowledge associated with dealing with diversified personalities and situations. Must be able to communicate effectively with people. Must be able to satisfactorily complete a Tier 1 security background. An understanding of FSS programs and a working knowledge of Microsoft Office, specifically Excel is desirable. Experience which demonstrated the ability to independently carry out continuing projects or programs is highly desirable.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution.

Evaluations

Your resume and supporting document will be evaluated against the qualifications of the position. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.