P/C Techaid

Responsibilities for this Position

The successful candidate will be responsible for assisting the Department Manager in the planning, execution, and documentation of the departments tasking, as well as handling varied administrative / logistical job assignments and tasks, including:

• Manage at least one department information database, including:

• Run reports and produce data packages from the database(s) in preparation for presentations and reviews, including report compilation and formatting
• Capture action items and interfacing with action item owners to monitor progress
• Consolidate and provide status updates to CLB program office
• Evaluate established process(es) for potential areas of improvement

• Monitor the departments overhead budgets and provide reports to management
• Support monitoring of the departments cost and schedule performance utilizing EBs Earned Value Management System (EVMS) and associated business systems
• Support monitoring, maintaining, and updating of the departments manpower plan and other resource management efforts, including providing reports to management and coordinating hiring and severance
• Prepare and issue technical letters, transmittals, conference reports, meeting minutes and presentations to government and other customers
• Track and report progress on external commitments and technical letters for the department
• Track department IT assets (phones / computers / etc.) and their appropriate contract allocations, as well as processing IT requests for equipment/software addition or removal
• Monitor and status Tracking VIRs with Engineers, Senior and Principals as needed
• Manage access rights for department network drives
• Maintain training schedules, including ensuring all core department training is up to date and in compliance with training requirements and managing the registration of department personnel in non-core training activities as needed
• Schedule, coordinate and sometimes chair team status meetings, give presentations at managements direction and update status on assigned actions
• Participate in off-site and local project meetings and reviews (possibly requiring travel)
• Coordinate and expedite management review and approval of products
• Process travel and expense reports for department personnel
• Complete administrative forms and maintain records in support of departments hiring, transfers and severances including updates to the department organization chart
• Maintain personnel files
• Order and maintain office supplies
• General office support and backup support for other Managers/Directorsas needed

This position requires supporting the departments core working hours as defined by the Manager.

• Must possess excellent verbal and written communication skills and the ability to deal effectively with people at all levels
• Must have strong administrative and organizational skills with the ability to work with limited oversight, set priorities and handle multiple tasks, exercise professional judgment/discretion in executing tasks and maintain a high level of confidentiality
• Working knowledge of EBs EVMS and demonstrated ability to compile cost and schedule performance reports
• Ability to work flexible hours and adapt priorities as required to support emergent issues / department needs
• Willingness to learn new methods, tools, and processes

Required:

• High school diploma
• 5 years experience in an Admin position
• Strong typing skills (45 WPM min)

Preferred:

• College degree AND minimum 5 years of technical and administrative support experience
• Proficiency with Earned Value Management System and Sharepoint

PI283579191

General Dynamics Electric Boat is a recognized leader in the design, construction and lifecycle support of submarines for the United States Navy.

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